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What Is Business Management Software And Why Your Service Business Needs It

If you’re still writing your client appointments in a book and tracking your finances in a spreadsheet, you’re limiting your business’s growth.

The time it takes for you to do this important administrative work can add hours to your day and week, which means you can’t be focused on what you do best – serving your clients.

The good news is that there are many key tasks that can be automated which will save you time and money, as well as give your customers an easy way to do business with you.

It’s called business management software, and its impact cannot be understated. Imagine being able to access and manage multiple business functions 24-7 on the Internet.

No more hand-written bookings, or losing paper or files. Best of all, it’s so simple to use, you’ll wonder how you ever got by without it!

Let’s take a look at what Bookup can do for you:

1. Make that next appointment or meeting a snap. Use Bookup’s scheduler to set your available days and times so your prospects and clients can quickly choose. Use your Outlook or Google calendar, and watch your schedule automatically fill up!

2. Get your booking information all in one place. Instead of dealing with scribblings on paper or scouring emails when preparing for your next client, use Bookup’s easy online booking form to gather what you need so you are on your game when they arrive.

3. Give customers that personal touch. Add value to your client communications by easily setting up emails to ensure you stay top of mind. Send confirmation emails, appointment reminders and payment reminders to keep your invoicing organized and clients on track to make the most of your services.

4. Make paying a breeze. Inputting financial details on a spreadsheet or keeping receipts in a shoebox will never help you grow!  Bookup seamlessly integrates with Quickbooks, allowing you to easily keep your books straight. Your transactions are automatically downloaded and categorized according to your criteria. Invoicing is quick and efficient, allowing your customer a super fast and efficient check out! A great win-win!

Using business management software is a very smart way to grow your business. You save time and money by automating; the customer has a great experience, and you keep your focus where it needs to be – on your clients. Now that’s simply good business.

Want To Cut Your Admin Work By 50 percent This app will help

Running your service-based business should be an admin breeze, not a nightmare. But if you’re still manually entering information on physical paper or in an Excel sheet, you are leaving money on the table!

Your business relies on getting customers, giving great service, and getting repeat business and referrals. But you can’t do all that legwork yourself.

You need to be focused on delivering your service, not on the daily admin tasks.

Reduce your overwhelm and streamline your operations by automating. When you replace routine manual tasks with a system that connects all the essential dots of your business, you will easily increase your leads and conversions, and look professional at every turn!

Bookup is a cost-effective and time-effective app that can help you quickly and easily automate your schedule, intake and so much more.

Here’s how it works:

  • Let clients schedule 24-7! You can be filling your schedule with prospect consultations, client meetings, and appointments even while you sleep. Inside Bookup, you simply choose what dates and times you want to show, and then let Bookup do the rest by syncing everything with your Outlook or Google calendar.

  • Provide online forms that help you and your customer prep for their next appointment. Bookup’s easy interface allows you to set up a form in minutes that will capture all the relevant information you need so you can hit the ground running when they arrive and totally wow your customer. Best yet, the form has been tested and proven to increase leads from your website!

  • Make paying simple and quick. Empower your customer to pay faster by taking payments online. Bookup integrates with the leaders in online payments – Stripe and Quickbooks. This system ensures that you’re capturing all your revenue and keeping your finances and accounting information current. You can also set up recurring payments, payment reminders and much more.

  • Automate those important follow up emails! Keep in touch with your customers with Bookup’s automated emails that confirm their purchases and remind them of appointments. Having consistent communication throughout your client’s experience will help build trust and improve your relationships with your clients.

Imagine being able to fully focus on your services while your schedule fills, your invoices are being paid and your emails are going out. Set them once, tweak if needed, then forget them! That’s the amazing benefit of using Bookup’s business management software. Your business keeps on humming 24-7 while you’ve outsourced up to 50% of your daily admin time.

Tips for Increasing Leads and Bookings From Your Website

Your website presence is an extremely important element of marketing your service-based business that shouldn’t be ignored.

Whether you create a do-it-yourself website or spend thousands on branding the look and feel, you must pay attention to how your website works – and how it converts – your potential and current clients every time they interact with it. In other words, your “users” should ideally be self-converting if you have the right tools in place.

For example, the user experience is so much more than making sure any links on the site work. It’s all about moving your customers from viewing to booking. And that means turning your website visitors into leads who are ready right now to book consults and services.

So how can you make the most of the traffic coming to your site, and converting that traffic into customers?

Here are 3 ways to make it easy for them to book and buy:

1. Automate your scheduling and booking intake. Instead of having to “chase” business, business comes to you with easy online systems that are made with the service-based business owner in mind. Your prospects and clients can easily schedule a consult, meeting, or appointment using Bookup’s automations, which are super easy for you to set up. All you have to do is make sure you have your calendar and online booking form easily accessible on all the pages of your website, and you’re good to go!

2. Provide clear descriptions and prices for your services. Take the guesswork out of your customer’s questions by clearly establishing and posting your services on your website. You can also include a Frequently Asked Questions (FAQ) section to handle common inquiries, making it super easy for prospects and clients to quickly get the information they need to self-book an appointment and pay. This speaks volumes for your business acumen and instills customer’s confidence in what you do.

3. Use conversion-optimized booking forms. There are thousands of online booking forms and form plugins on the Internet, but only Bookup’s has been tested to convert. Your setup takes just a few minutes and you can edit, delete and create any form whenever you need to. When prospects and clients fill in your booking form, you can relax, knowing you are not missing any new opportunities while having the ability to add more valuable services to your customer’s next appointment!

Your website acts as your priority marketing collateral. So ensuring you have simple and quick ways to help your potential and current clients do business with you is essential to maximizing your lead and booking opportunities.

Bookup is your one-stop-shop for helping you quickly and easily convert your leads with an amazing, simple yet powerful customer experience. Contact us today for a demo!

Thinking About Outsourcing Your Admin This $20 App May Change Your Mind_

When it comes to running your business, you wear many hats, so it’s easy to get bogged down in all the administrative tasks.

At some point, you’ll find there just aren’t enough hours in the day. Yet many of these time-consuming admin tasks are essential. If you can’t keep up, you could miss opportunities and lose leads. At the same time, finding an ideal admin person can be a challenge.

After all, you have to first figure out a job description and pay rate, then go on the hunt. It’s not something that can be done with the snap of your fingers. You need to find, train and monitor that person. Plus, you also have to take into account that you may not find someone who will go the distance with you, and leave you in the lurch at exactly the wrong time!

So instead of sweating over how to hire admin help and have that extra overhead, why not grab a simple $20 app that will help you manage all that work faster? It’ll also keep those important leads and revenue opportunities coming in like clockwork!

For just $20 a month, Bookup takes your scheduling, booking, payments, emails, and accounting off your plate.

Easily automate essential admin tasks

  • Fill your calendar and sync it! Imagine waking up tomorrow with your calendar filling up with your new consults and client meetings without you having to lift a finger! Once you’ve set your available times and dates, you can relax and let Bookup do the rest and sync with your Outlook or Google calendar. Show up to your next call without the fuss!

  • Book appointments automatically with the info you need. Use Bookup’s easy online form so you’re ready to go when your next prospect or client arrives. It takes less than 5 minutes for clients to fill in, and voila! Done. In fact, Bookup’s optimized booking and scheduling form has been vigorously tested and proven to increase your website’s leads!

  • Help customers pay faster. Bookup seamlessly integrates with Stripe and Quickbooks to make taking online payments a breeze. You can also set up recurring installment payments and set invoice reminders to deliver at intervals you choose. Another great way to keep the revenue coming in without any manual work done by an assistant!

  • Keep in touch to grow. Business opportunities are so incredibly crucial, so keeping your pipeline full of prospects is the order of the day. With Bookup, you can automate emails to prospects and clients to ensure you stay top of mind without having to double-up on your relationship-building time.

It’s no secret – being an entrepreneur can be daunting with so much to do. But no need to worry and no need to hire another staff member! Bookup will take care of your essential business-building tasks. Simply set your criteria, then sit back and let the opportunities keep coming!

Remember, all this can be done for just $20 per month…much less than your daily coffee!

Want to learn more? Reach out to us today where real people are waiting to help….

The Cloud-based Business Software You Need For Your Service-based Business

If you’re used to managing your business with pen and paper, you know how easily you can feel overwhelmed and disorganized. Paper calendars, having to answer the phone to schedule meetings, and losing slips of paper and notes can mean you miss profitable opportunities.

Switching to cloud-based business management software is critical for smooth business operations, growth and success!

Wouldn’t you rather be spending your time helping your clients while your website is busy booking your schedule and turning your traffic into leads? Bookup can do all that and helps you with payments and email communications, too!

Here’s 5 reasons that Bookup is the best cloud-based business software for your service-based business!

1. Make your website work for you. When you incorporate Bookup’s integrated scheduling and payment software, you’ll have much more than just an online presence. When you automate your client intake, payment and communication tasks, you’ll never miss an opportunity, while keeping your calendar full and increasing your revenue.

2. Manage your schedule 24-7. Let your prospects and clients schedule and book meetings and appointments with you whenever they choose. Once you’ve set your availability, you can be working with your clients while fresh prospects are already booking their consults! Bookup syncs beautifully with Google and Outlook calendars!

3. Make booking a breeze. Tired of having to sit and take notes to get your prospect and client information before their next appointment? With Bookup’s tested-to-convert online booking forms, you can quickly set up a form, your customer completes it in just a few minutes, and you’re ready to go!

4. Make paying invoices easy. When it’s time for your clients to pay for your services, simply send them an invoice that allows them to pay with their credit card online. What could be faster? Bookup integrates with Stripe and Quickbooks to make payments a snap.

5. Build trust and repeat business. Ensure you understand how your prospect or client will experience their online customer journey with you. From first intake to receiving services, invoices, appointment reminders, and more, it’s important that you keep their experience simple. Bookup also helps you to stay in touch with easy-to-set nurture emails that will help you stay top-of-mind.

When you think about all the daily tasks you have to manage, wouldn’t you rather have another way to do them that saves you time and money? By using a cloud-based business software, you will not only gain peace of mind, but you’ll keep your leads and revenue coming in automatically while your service-based business grows!

The 5 Emails You Need For A Seamless Client Service Process

Once a lead or client books your service, it’s important to keep in touch frequently to build a positive relationship right from the start. The best way to do this is to create meaningful touchpoints throughout your customer’s experience with you.

The process should be simple for you and even more simple for your customer!

Here are the key 5 emails you need to use to make sure your client has a seamless and easy experience with your business.

a) Confirm appointments or meetings. There is nothing more frustrating to a prospect or client than when they book your services online and receive nothing afterward to let them know you received their information and payment. The confirmation email is the most important part of your communication strategy. With Bookup, you can easily set up these confirmation emails that will go out automatically without you having to lift a finger!

b) Let them know what to expect. Every new client needs a welcome email that includes how they can prepare for their appointment and offers more information about your business and how you operate. Keep it short and sweet but ensure it makes them feel valued. This email should be scheduled to go out as soon as possible after the confirmation email. This can easily be done using Bookup’s easy email interface.

c) Send courtesy reminders. Customers can get busy and distracted and may inadvertently forget about their next appointment with you. And that’s a situation that no business owner wants, because time is money! Sending a reminder ahead of their appointment helps ensure that your client never misses their time slot and that you’re making the most of your schedule. Doing this is a breeze with Bookup’s easy-to-use system that allows you to quickly set these to go out at the interval you choose.

d) Close the loop after the appointment or meeting. It may not seem important to do this, but a completion email that confirms the service was completed and all payments have been made show your customer that you care about the details. This also allows you to make sure they have all the paperwork they need for their files. This is another way that Bookup can help!

e) Always, always follow up. The worst thing you can do for your business is not asking for more of it! When you send a courtesy follow-up email, you are inviting the customer journey to continue. In the email, you want to ask about the customer’s experience and encourage them to book again while thanking them for their business.

Using email as your main way to communicate in between appointments and meetings is one of the key things you can do to help your business grow. Automating this task is a simple and cost-effective with Bookup. Now you can concentrate on what you do best and leave the rest to Bookup!

How To Transition Your Business To Online Booking

These days everyone expects to use self-serve options for most business interactions online;  from ordering and paying for groceries and home décor to buying books, courses, and more.

It should be no different with service-based businesses. That’s why giving your customers a hassle-free online experience at any touchpoint is critical to your success.

When you transition your service-based business to online booking, you’ll enjoy more leads, increase revenue, and grow your business more efficiently.

Think about it this way – many potential clients will find you on the internet. So, if they are visiting your website, you need to make the most of that traffic by allowing them to schedule with you instantly, instead of waiting for the next day’s business hours.

Looking to make the switch? Here are 3 tips to help you take the plunge!

1. Determine your systems.
When it comes to booking prospect consults and client meetings, are you bogged down in repetitive tasks? Take a look at the steps they need to take in order to book with you. Is it as simple as finding a convenient time for the two of you, or do you need more information to pre-qualify them or to prepare before you meet?

You can easily automate your appointments with Bookup. Simply set your available dates and times and your clients can instantly book online 24-7. And the appointments automatically sync with your Outlook or Google calendars. If you need more information from prospects and clients when they are booking, use Bookup’s easy online, tested-to-convert booking form to gather that information and you’ll be ready to go!

2. Determine the best online integrations. Don’t let the word “integration” scare you. All it means is how various online business management software systems can be “hooked up” to work seamlessly. When it comes to taking payments online, there are a lot of options out there, however, Stripe (payments) and Quickbooks (easy accounting software) are the industry leaders. Bookup integrates (connects!) with both to streamline these functions, which means you get paid faster and have financial efficiency at your fingertips!

The key is to streamline the customer experience so prospects and clients don’t need to wade through clunky systems to make their purchase.

3. Find an all-in-one software that’s cost-effective and easy to use. We’ve covered online scheduling, booking, payments, and accounting – all essential business tasks. Bookup can also support your client communications by helping you automate purchase confirmation emails, appointment reminders and payment reminders. Free up your time and deliver an exceptional experience to your clients, all with one simple-to-use software!

Now you can see how much automation can save you time and money, as well as give your customers a positive online experience with your service-based business. Making the transition to online booking is easier than you think. Bookup takes these booking tasks off your plate, integrates payments, and frees up your admin time by up to 50%!

How To Streamline Your Service-Based Business Accounting

Accounting can be one of the biggest headaches for entrepreneurs.

It can be tricky to tackle on an ongoing basis, especially if you’ve been using an excel spreadsheet to manually enter transactions; a seemingly simple task but one that can really eat up your time.

Then there is the challenge around how to deal with your receipts and creating paper invoices that can also bury you in the clutter of extra paperwork. When it comes to accepting payments, if you’re relying on someone to send a cheque or bank transfer, you are giving over your power while you wait – and your bills wait, too!

There is a much simpler way – automating your payments and accounting with business management software and cloud-based accounting!

Saving time and money with cloud-based accounting

When you automate your accounting, you’re making it easy for both you and your customers. Bookup allows you to integrate Stripe, an industry-leading payment gateway, with Quickbooks accounting software so that you never have to wait for cheques or cash, or take credit card numbers over the phone! Instead, prospects and clients can pay immediately online. That’s a huge competitive advantage and the easiest way to increase bookings in your business!

Invest in an all-in-one software for robust yet simple end-to-end booking and accounting management. By using Bookup and Quickbooks together, all of your accounting will be so much more simple and easy to manage. No more paying a bookkeeper to do these important tasks on a weekly or monthly basis. Plus, with this cloud-based accounting and business software, you don’t have to worry about installing programs on your computer or losing files that are housed on a specific device. Access your accounting and booking software from any device at any time!

Other cloud-based accounting benefits include:

  • See your accounting and financial data in real-time
  • Know exactly what payments each client has made, and for what services (which helps with service customization for repeat customers!)
  • Easily track payments, expenses and sales
  • Run a variety of financial reports for profit and loss and more
  • Perform accounting tasks anywhere, anytime on any device
  • Hassle-free tax filing when all your information is up to date
  • Easily share financial information with your accountant
  • Reduce the cost of human accounting errors

Streamlining your accounting is crucial to help your business run smoothly, and for you to ensure you’re getting paid on time. With Bookup, you have these essential systems taken care of so you can concentrate on serving your clients. It’s one of the most cost- and time-effective things you can do to improve your business and reap the rewards of automation.

How To Improve Your Client_s Booking Experience For Your Service-based Business

Managing leads and customers efficiently and seamlessly is essential in today’s digital world. The best way to improve your client’s booking experience is by incorporating fast and easy automation so you can make booking seamless, increase your conversions, increase your availability, and let clients book with you 24-7!

By making booking simple and digital-first, clients are able to quickly and easily book your services in a way that’s most convenient for them – an advantage that encourages repeat business and puts you ahead of the competition.

That’s why it makes sense to automate tasks that are critical to that first (and recurring) customer experience. Especially when booking online, building trust with your potential clients is critical to making the sale – having a seamless, integrated booking process helps you do just that!

Here are 3 essential tips for building trust and delivering an amazing customer experience from the start:

1. Automate. Automate. Automate. When you use Bookup’s integrated scheduling system, you can set your schedule and payment structure in just a few minutes, drastically reducing your administrative work. What the customer sees is an easy interface that they can move through quickly to schedule time with you and pay upfront. Perfect for keeping your customers happy, your leads coming in, and your business flowing smoothly!

2. Make booking a breeze. Again, here you don’t want to complicate anything for your prospects and clients. Why make them call or go through complicated forms or wait days for an email response? With Bookup’s super simple online booking form, customers can schedule a time that works best for them. And they can do it whenever – early in the morning or late at night. Your system is available, letting you book services even while you sleep!

3. Keep in contact. Consistent communication with your clients is critical for building great business relationships. Automating customer communication helps you stay top of mind before and after you deliver your service. Sending booking confirmations and follow-up emails let your clients know you care, and help them feel informed and confident in your services. With Bookup, you can even remind your clients of their upcoming services with automated texts!

4. Clear pricing and services help clients feel confident. Having your service descriptions and pricing clearly laid out means that your clients will have fewer questions and will feel confident booking. Add all of your services and pricing to your Bookup account so potential and current clients can easily browse, book, and pay for your services.

When you automate these crucial business tasks, you are reducing stress, increasing your conversions and giving your customers the best experience possible. By making their customer journey informative and easy, you have the best chance of being a trusted service-based business provider!